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(252) 446-9777 Outdoor Events Learn About Our Signage Solutions Five Key Considerations for your Upcoming Events From company picnics, golf outings, civic art fairs and concerts in the park to graduation parties, open-air weddings and family reunions, spring begins a prime time for staging outdoor events. If planning one on behalf of your company, nonprofit, municipality or family, you’ll want to take into account these considerations that can make your event a success: 1. Develop a Consistent Theme Your theme is likely to include a logo or graphics, plus a tagline. Once created, you'll want to extend it to all elements of the event. This includes everything from invitations and promotional flyers to posters and banners. For the ultimate in professionalism and cohesiveness, you'll also want to add your theme to giveaways, logoed apparel for staffers and even thank-you cards. 2. Select a Suitable Site Put this task at the top of your list as you may be amazed at how quickly event venues are reserved by others! At the same time, you’ll want to address any need for podiums, stages, sound equipment, tents, tables and chairs. Sufficient parking, too, should be a factor in selecting your site. 3. Plan on Plenty of Food and Drinks Will your event include brunch, lunch, dinner, snacks … or any combination thereof? Do you plan on a buffet or sit-down affair? And, what kind of beverages will you serve? With today’s trends for vegetarian fare and strict laws regarding alcohol, you’ll want to consider these issues well in advance. And, remember, just as venues become popular in the spring, so do caterers. 4. Spread the Word Well in Advance Make a list of attendees and make plans to extend invitations far ahead of time. After all, competing invites to other springtime events are common. Your options here begin with save-the-date cards and printed invitations. You may want to supplement these efforts with postcards, flyers, emails, phone calls and even paid advertising! 5. Check Venue Regulations and Local Ordinances It pays to know the rules. Many successful events have been tarnished by an expected visit from the authorities, due to noise regulations, curfews, fire codes and city safety ordinances. Be prepared; not surprised! One added piece of advice when planning an event: work with an experienced solutions provider like Signs Now®.
Outdoor Events
Learn About Our Signage Solutions
From company picnics, golf outings, civic art fairs and concerts in the park to graduation parties, open-air weddings and family reunions, spring begins a prime time for staging outdoor events.
If planning one on behalf of your company, nonprofit, municipality or family, you’ll want to take into account these considerations that can make your event a success:
Your theme is likely to include a logo or graphics, plus a tagline. Once created, you'll want to extend it to all elements of the event. This includes everything from invitations and promotional flyers to posters and banners. For the ultimate in professionalism and cohesiveness, you'll also want to add your theme to giveaways, logoed apparel for staffers and even thank-you cards.
Put this task at the top of your list as you may be amazed at how quickly event venues are reserved by others! At the same time, you’ll want to address any need for podiums, stages, sound equipment, tents, tables and chairs. Sufficient parking, too, should be a factor in selecting your site.
Will your event include brunch, lunch, dinner, snacks … or any combination thereof? Do you plan on a buffet or sit-down affair? And, what kind of beverages will you serve? With today’s trends for vegetarian fare and strict laws regarding alcohol, you’ll want to consider these issues well in advance. And, remember, just as venues become popular in the spring, so do caterers.
Make a list of attendees and make plans to extend invitations far ahead of time. After all, competing invites to other springtime events are common. Your options here begin with save-the-date cards and printed invitations. You may want to supplement these efforts with postcards, flyers, emails, phone calls and even paid advertising!
It pays to know the rules. Many successful events have been tarnished by an expected visit from the authorities, due to noise regulations, curfews, fire codes and city safety ordinances. Be prepared; not surprised!
One added piece of advice when planning an event: work with an experienced solutions provider like Signs Now®.